In 1865, NY State Bureau of Military Record required each town clerk to make a report of the service personnel serving in the Civil War from his town. The suggestions, reproduced below, explain the nature of each entry. The originals should be kept by each township, but some have disappeared over the years. Most of the towns of Jefferson County are recorded on microfilm at the New York State Archives. The Town of Hounsfield, from that microfilm, has been deciphered and committed to electronic data by Mark Wentling, a volunteer who has done a marvelous job.
More towns will be posted as they are processed.
SUGGESTIONS IN REGARD TO PREPARING THE RECORD.
STATE OF NEW YORK. BUREAU OF MILITARY RECORD,
Albany, August 10th, 1865.
TO THE TOWN CLERK:
It is desirable that the following suggestions be particularly observed in preparing the record.I. The MIDDLE name, if any, as well as the FIRST name of each Officer, Soldier or Seaman, should be written in full.
II. The PRESENT rank refers to rank now held in the service, or if out of service, to rank at the date of muster, or at the time of death, if deceased.
III. The Regiment and Company refer to the regiment and company which the party ENTERED at the time he was CREDITED to the QUOTA of YOUR TOWN.
IV. In giving amount of relief granted to family, the weekly or monthly rate, if so paid, or if paid by ?? Board, the gross sum may be given.
V. The given name of father and the MAIDEN name of mother are desired.
VI. The promotions, only so far as they may be known to you, are expected; but the more important facts, relating to service, to death and burial, (if deceased,) to being wounded, (if at any time wounded,) or, if taken prisoner, to that event, are required.
VII. The book should be paged by you after the fourth, which is already paged.
VIII. An Index is furnished at the end of the book, in which you are desired to write all the names ALPHABETICALLY, (two columns of names to a page, to save space,) of Officers, Soldiers, and Seamen, embraced in the ??.
The names and pages only are desired in the Index, thus: "Brown, Jeremiah, 5," On the last sheet of the book, before the Index, are blanks for the record of Officers and Seamen from your town. With a view to being clearly understood three examples of record are given on the second and third pages below.
That no individual shall be omitted from the list of volunteers from your town, it is desired that a separate page be devoted to those who, though living in your town, have enlisted and been credited elsewhere.
Lockwood L. Doty
For ease in downloading, the list has been arbitrarily divided into 27 parts or pages using the numbers of the pages where the names are written. The names are in the order found on the original town clerk's list. Either scroll down through the pages, use the index file provided below, or use the search engine found on the front or index page of the Jefferson County GenWebSite to reach the name. The index file numbers refer to the pages of the original document.
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